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Carroll County Auditor's Office logo Carroll County Auditor Lynn Fairclough
119 South Lisbon Street, Suite 203 • Carrollton, Ohio 44615
Phone: 330-627-2250 • Fax: 330-627-0426

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Transfer Department

Real Property Transfers and Conveyances

 

The Carroll County Auditor’s Office transfers various types of documents prior to recording, mostly relating to interests and transfers of property. These documents include deeds, mortgages, land contracts, etc. This office does not provide or prepare blank documents. In addition this office is prohibited from providing legal advice. It is the recommendation of this office that you work with an attorney in the preparation of your legal documents, as they need to be carefully reviewed to assure compliance with the recording requirements. Documents relating to real estate must be approved by the Map Office prior to the Auditor’s Office applying their stamp, and documents cannot be recorded by the County Recorder until it is stamped by the Auditor’s Office stating the grantor has complied with Section 319.202 (conveyance form correctly completed). Documents can be submitted in person or electronically through an E-Recording approved provider. A list of these providers is available on the Carroll County Recorder’s website. Documents delivered in person must first be delivered to the Map Office. It is recommended that all descriptions be pre-approved by the Map Office no less than two (2) full working days prior to transfer. Please visit the Carroll County Recorder’s website for their document requirements, fees, etc. Transfer and conveyance standards of the Carroll County Auditor and the Carroll County Engineer as adopted under Ohio Revised Code Section 319.203

 Effective October 2, 2017

 Carroll County Transfer and Conveyance Standards

The purpose of transferring documents through the Auditor is to maintain an accurate record of property ownership and parcel identification and to collect conveyance fees required by Ohio Revised Code (ORC) Section 319.20 and 322.02. Please see below for available transfer forms. The Auditor's Office also requires a Request for Splitting/Combining Tax Parcel & Personal Property Information be submitted with any transfers that change the parcel. For example, split or combine, or a new survey. This form also has a section regarding personal property. It is very important that personal property is separated from the purchase price to keep property taxation fair and equitable.

Our fees may differ from other counties. Carroll County conveyance fees are $4.00 per thousand dollars of consideration (purchase price) rounded up to the nearest one hundred dollars. Transfer fee is $.50 (fifty cents) per parcel. Our office accepts checks and cash only as forms of payment.

Transfer In Person
Our office located at 119 S. Lisbon Street in downtown Carrollton is open from 8:00am to 4:00pm Monday through Friday (excluding holidays). During these hours we are available to assist with transferring a document with our office. Please bring all the necessary documents and Auditor’s fees. (Separate check for Auditor’s Office fees when applicable.) 

Transfer Electronically
Thanks to the Carroll County Recorder’s office, documents can be submitted electronically, making the process faster and more efficient than ever before. E-Filing eliminates the need to make a trip to the courthouse. Please visit the Recorder’s E-Filing page for electronic filing details. You must sign up through an e-recording partner in order to submit electronically. A list of these partners is available on the Carroll County Recorder’s website.

Transfer via Mail
The Recorder's office will return the documents after recording via USPS, FedEx, and UPS as long as a self-addressed postage paid envelope is included when the document(s) are delivered in person.

Transfer Forms

Below is a list of transfer forms. Before the County Auditor can endorse a conveyance, the grantee must submit either DTE Form 100, declaring value if it is a taxable transfer or DTE Form 100 (EX), explaining the reason for exemption. See DTE 100 EX Reference Guide for reasons for exemptions. DTE 100 EX requires an affidavit when lines B, D, G, l or M are checked. Property that currently receives the Homestead reduction must also complete a Statement of Conveyance of Homestead Property, Form DTE 101. Property that is currently qualified as Current Agricultural Use Valuation property must complete a Statement of Conveyance of Current Agricultural Use Valuation Property, Form DTE 102.

  • Real Property Conveyance Fee Statement of Value and Receipt (DTE Form 100) - REVISED 05/2020

  • Statement of Reason for Exemption From Real Property Conveyance Fee (DTE Form 100EX)
    *Requires an Affidavit when lines B, D, G, l or M are checked

  • Manufactured or Mobile Home Conveyance Fee Statement of Value and Receipt (DTE Form 100M)

  • Statement of Reason for Exemption From Manufactured and Mobile Conveyance Fee (DTE Form 100M(EX)

  • Homestead Exemption Application for Senior Citizens, Disabled Persons and Surviving Spouses (DTE Form 105A)

  • Application for Owner-Occupancy Tax Reduction (DTE Form 105C)

  • Statement of Conveyance of Current Agricultural Use Valuation Property (DTE Form 102)

  • Application for Real Property Tax Exemption and Remission (DTE Form 23)

  • Application for the Remission of Real Property and Manufactured Home Late-Payment Penalties (DTE Form 23A)

  • Tax Incentive Program -- Application for Real Property Tax Exemption and Remission (DTE Form 24)

  • Complaint Against the Continued Exemption of Real Property from Taxation (DTE Form 23B)

  • Complaint Against the Valuation of a Manufactured or Mobile Home Taxed Like Real Property (DTE Form 1M)

  • Tax Incentive Program -- Power of Attorney for Real Property Tax Exemption Application (DTE Form 24P)

  • Statement of Conveyance of Homestead Property (DTE Form 101)

  • Application for the Partial Exemption of a Qualifying Child Care Center (DTE Form 105J)

  • Community School Tax Exemption Renewal Statement (DTE Form 23C)

Effective June 1, 2019, the Auditor's office began requiring all properties being split or combined to include a copy of the survey(s) and a completed Request for Splitting/Combining Tax Parcel form. The form also includes a section regarding personal property. Please find below the Request for Splitting/Combining Tax Parcel & Personal Property Information form.

  • Request for Splitting/Combining Tax Parcel & Personal Property Information (Required to be included with all split/combine transfers)

Splits and combines will be processed as quickly as possible after recording, and the new owner(s) will be taxed accordingly. This also means we will no longer keep buildings with the “parent” parcel. The “parent” or original parcel will maintain the same parcel and number and will remain as the residue of the split/combine when applicable.

O.R.C. 319.20 states:
Whenever a part only of a tract or lot of real estate has been transferred by the auditor and the tract or lot bears unpaid taxes, penalties, interest, or special assessments, the unpaid taxes, penalties, interest, or special assessments shall immediately be apportioned, upon demand or request by the transferee or remaining owner, in the following manner:
    (A) The auditor shall allocate to the part so transferred, and to the remaining part, amounts of any current or delinquent taxes, interest, or penalties that have accrued against the parcel as
          a whole, proportionate to their respective values.
    (B) The lien of taxes, penalties, interest, and special assessments, as levied against the original tract, shall extend to the part so transferred and the part remaining only to the extent of the
          amounts so allocated to the respective parts.

This section does not change the total amount of taxes, special assessments, or other charges as originally levied, or the total amount of the balance due. The auditor shall certify such apportionments to the county treasurer.