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Carroll
County Auditor Lynn Fairclough
119 South Lisbon Street,
Suite 203 • Carrollton, Ohio 44615
Phone:
330-627-2250
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Fax:
330-627-0426 |
Transfer Department
Real Property Transfers and Conveyances
The Carroll County Auditor’s Office transfers
various types of documents prior to recording, mostly relating to
interests and transfers of property. These documents include deeds,
mortgages, land contracts, etc. This
office does not provide or prepare blank documents.
In addition this office is prohibited
from providing legal advice. It is the
recommendation of this office that you work with an attorney in the
preparation of your legal documents, as they need to be carefully
reviewed to assure compliance with the recording requirements. Documents
relating to real estate must be approved by the Map Office prior to the
Auditor’s Office applying their stamp, and documents cannot be recorded
by the County Recorder until it is stamped by the Auditor’s Office
stating the grantor has complied with Section 319.202 (conveyance form
correctly completed). Documents can be submitted in person or
electronically through an E-Recording approved provider. A list of these
providers is available on the
Carroll County Recorder’s website.
Documents delivered in person must
first be delivered to the Map Office. It is recommended that all
descriptions be pre-approved by the Map Office no less than two (2) full
working days prior to transfer. Please visit the
Carroll County Recorder’s website
for their document requirements, fees, etc.
Transfer and conveyance standards of the Carroll County Auditor and the
Carroll County Engineer as adopted under
Ohio Revised
Code Section 319.203
Effective October 2, 2017
Carroll County Transfer and Conveyance Standards
The purpose of transferring documents through the Auditor is to maintain
an accurate record of property ownership and parcel identification and
to collect conveyance fees required by Ohio Revised Code (ORC) Section
319.20 and 322.02. Please see below for available
transfer forms.
The Auditor's Office also requires
a
Request for Splitting/Combining Tax Parcel & Personal Property
Information
be submitted with any transfers
that change the parcel. For example, split or combine, or a new survey.
This form also has a section regarding personal property. It is very
important that personal property is separated from the purchase price to
keep property taxation fair and equitable.
Our fees may differ from other counties.
Carroll County conveyance fees are $4.00 per thousand dollars of
consideration (purchase price) rounded up to the nearest one hundred
dollars. Transfer fee is $.50 (fifty cents) per parcel. Our office
accepts checks and cash only as forms of payment.
Transfer In Person
Our office located at 119 S. Lisbon Street in downtown Carrollton is
open from 8:00am to 4:00pm Monday through Friday (excluding holidays).
During these hours we are available to assist with transferring a
document with our office. Please bring all the necessary documents and
Auditor’s fees. (Separate check for Auditor’s Office fees when
applicable.)
Transfer Electronically
Thanks to the Carroll County Recorder’s office, documents can be
submitted electronically, making the process faster and more efficient
than ever before. E-Filing eliminates the need to make a trip to the
courthouse. Please visit the Recorder’s E-Filing page for electronic
filing details. You must sign up through an e-recording partner in order
to submit electronically. A list of these partners is available on the
Carroll County Recorder’s website.
Transfer via Mail
The Recorder's office will return
the documents after recording via USPS, FedEx, and UPS as long as a
self-addressed postage paid envelope is included when the document(s)
are delivered in person.
Transfer
Forms
Below is a list of transfer forms. Before the County Auditor can endorse
a conveyance, the grantee must submit either DTE Form 100, declaring
value if it is a taxable transfer or DTE Form 100 (EX), explaining the
reason for exemption. See DTE 100 EX Reference Guide for reasons for
exemptions. DTE 100 EX requires an affidavit when
lines B, D, G, l or M are checked. Property that currently
receives the Homestead reduction must also complete a Statement of
Conveyance of Homestead Property,
Form DTE 101.
Property that is currently qualified as Current Agricultural Use
Valuation property must complete a Statement of Conveyance of Current
Agricultural Use Valuation Property,
Form DTE 102.
Effective June 1, 2019, the Auditor's office began requiring
all properties being split or combined to include a copy of the
survey(s) and a completed Request for Splitting/Combining Tax Parcel
form. The form also includes a section regarding personal property. Please find below the Request for Splitting/Combining Tax Parcel
& Personal Property Information form.
Splits and combines will be processed as quickly as possible after
recording, and the new owner(s) will be taxed accordingly. This also
means we will no longer keep buildings with the “parent” parcel. The
“parent” or original parcel will maintain the same parcel and number and
will remain as the residue of the split/combine when applicable.
O.R.C. 319.20 states:
Whenever a part only of a tract or lot of real estate has been
transferred by the auditor and the tract or lot bears unpaid taxes,
penalties, interest, or special assessments, the unpaid taxes,
penalties, interest, or special assessments shall immediately be
apportioned, upon demand or request by the transferee or remaining
owner, in the following manner:
(A) The auditor shall allocate to the part so transferred,
and to the remaining part, amounts of any current or delinquent taxes,
interest, or penalties that have accrued against the parcel as
a whole, proportionate to
their respective values.
(B) The lien of taxes, penalties, interest, and special
assessments, as levied against the original tract, shall extend to the
part so transferred and the part remaining only to the extent of the
amounts so allocated to
the respective parts.
This section does not change the total amount of taxes, special
assessments, or other charges as originally levied, or the total amount
of the balance due. The auditor shall certify such apportionments to the
county treasurer.